Accounts Payable Associate
Zeta Charter Schools is dedicated to providing high academic achievement and social-emotional development for students. They are seeking an Accounts Payable Associate to support key accounts payable operations and improve financial processes while partnering with internal teams and external vendors.
Responsibilities
- Support day-to-day accounts payable and finance operations, including invoice and requisition processing in Coupa, payment tracking, expense management, and vendor coordination
- Manage and improve invoicing workflows, ensuring invoices are routed and processed in a timely manner
- Identify opportunities to streamline systems, improve operational efficiency, and reduce manual work across finance processes
- Utilize spreadsheets, reconciliation and reporting tools, and finance systems to maintain accurate records and support financial operations
- Maintain organized electronic records and documentation for audit purposes
- Partner cross-functionally with internal stakeholders to resolve issues, answer questions, and ensure timely processing
- Wear multiple hats as a part of a lean scale-up team, supporting the work of others on the team and taking on new projects and tasks as needed
Skills
- Bachelor's Degree in Accounting, Finance, Business Administration, or a related field
- At least 1-3 years of professional experience in finance operations, accounts payable, business operations, or a similar role
- Familiarity with ACH and wire payment processing
- Experience working with vendor portals, including Amazon Business
- Understanding of month-end close processes and accounting procedures
- Strong problem-solving abilities and a track record of identifying discrepancies and improving process accuracy
- A self-starter mindset with the ability to operate proactively and take ownership with limited oversight
- Technical fluency and comfort learning new systems and tools quickly
- Strong attention to detail and organizational skills, with the ability to manage multiple priorities simultaneously and meet deadlines
- Proficiency in Excel or Google Sheets, including pivot tables and other basic analytical functions
- Interest in leveraging AI and technology tools to improve efficiency and streamline workflows
- Experience with Coupa or similar procurement/accounts payable systems
Benefits
- Comprehensive and affordable medical, dental, and vision plans
- Flexible spending accounts for eligible medical purchases and commuter expenses
- 403(b) retirement plan; Zeta offers matching contributions toward your savings
- Competitive compensation
- Monthly stipend for wellness and lifestyle expenses (Gym memberships, salon appointments, concerts 60 it's up to you!)
- 4 live therapy sessions per month through Talkspace, and a free Headspace subscription
- MacBook Air, and specified monthly reimbursement for use of mobile phone
- Fully stocked teacher workrooms with favorite snacks and Nespresso machine
- Zeta swag, team outings, and NYC's finest sweet treats
- Books for professional development
- Clear pathway to professional growth
- Consistent feedback and support from managers and teammates
- Community Circle practice to build and strengthen our sense of team
- Interactive Mindfulness and DEIJ programming
Company Overview