Administrative Assistant / Bookkeeper/ Transaction Coordinator
About the position Liberty Core is a growing family of real estate and consulting businesses seeking a sharp, highly organized Administrative Assistant / Transaction Coordinator to support the owner, agents, and affiliated companies. This is not a basic admin role. We are looking for someone who thinks ahead, solves problems independently, and takes ownership of keeping multiple business operations running smoothly. If you are the type of person who sees gaps and fixes them without being asked - we want to talk.
Responsibilities
- Liberty Core Real Estate (Brokerage Support)
- Transaction Coordination
- Manage files from contract to close
- Track deadlines, contingencies, and compliance requirements
- Coordinate with title companies, lenders, inspectors, and agents
- Ensure all disclosures and documents are complete and on time
- Maintain clean, audit-ready transaction files
- Support agents with listing and buyer paperwork
- Agent & Office Administration
- Schedule showings, inspections, and closings
- Maintain CRM and client records
- Create and maintain marketing campaigns
- Prepare contracts, addenda, and real estate forms
- Assist with listing input and basic marketing coordination
- Field incoming calls and emails professionally
- Liberty Core Consultants (Administrative & Document Support)
- Organize and manage project files
- Prepare and track client invoices
- Support client communications and scheduling
- Assist with operational and administrative workflows
- Help build efficient systems as the company grows
- The Nomad Venue / Office Operations
- Manage booking calendar and client communications
- Ensure leases are signed and deposits are collected
- Track payments and follow up on balances
- Coordinate cleaning and furniture set up between bookings
- Occasionally assist with light reset/cleaning of the space if needed
- Help maintain a professional, ready-to-use environment
- Owner & Family Administrative Support
- Calendar and appointment management
- Assist family with administrative needs
- Handle miscellaneous projects and errands as needed
- Support new business initiatives and special projects
- Accounting & Bookkeeping (Important)
- Bookkeeping and account reconciliation
- Track incoming payments and expenses
- Assist with invoice management
- Coordinate with CPA/bookkeeper as needed
- Maintain organized financial records across entities
- Entrepreneurship & Innovation Support
- Brainstorm ways to improve new ideas and initiatives
- Research opportunities, vendors, tools, and competitors
- Help pressure-test new concepts before launch
- Handle the administrative and operational setup of new projects
- Take ownership of the busy work that brings ideas to life
- Identify inefficiencies and propose better systems
- Assist in organizing and executing new business ventures