Bookkeeper & Accounts Payable Specialist

OVERVIEW We are looking for an experienced Bookkeeper & Accounts Payable Specialist with strong attention to detail and a proactive, solution-oriented mindset. In this role, you will support the financial operations of the business and ensure financial records, payment workflows, and bookkeeping processes remain organized, accurate, and up to date. Strong QuickBooks Online (QBO) experience is required, along with the ability to work independently, exercise sound judgment, and manage recurring financial responsibilities with minimal oversight. This role requires excellent communication, strong follow-through, sound judgment, initiative, and proactive problem-solving. BOOKKEEPING & FINANCIAL MANAGEMENT

• Maintain accurate monthly bookkeeping and financial records
• Maintain accurate and up-to-date records within QuickBooks Online (QBO)
• Categorize and reconcile transactions
• Prepare and provide monthly financial reports and summaries
• Ensure accounts remain reconciled and address discrepancies promptly
• Address occasional catch-up bookkeeping or reconciliation items as needed
• Monitor recurring expenses and subscriptions and flag opportunities for cost savings or unnecessary spending
• Flag unusual financial activity, discrepancies, or concerns proactively
• Support client invoicing, payment tracking, and accounts receivable processes on an as-needed basis

ACCOUNTS PAYABLE

• Manage and monitor invoice and payment communications
• Review invoices and verify accuracy against approved rates, payment terms, and internal tracking systems
• Communicate regarding invoice corrections or clarifications as needed
• Maintain and update payment tracking systems accurately and in real time
• Process payments and maintain supporting documentation
• Maintain visibility into upcoming payment obligations
• Follow up persistently on missing information or unresolved items

SUCCESS IN THIS ROLE

• This role is best suited for someone who is highly organized, meticulous, proactive, solution-oriented, and able to take full ownership of recurring financial responsibilities. Responsiveness, consistency, and strong follow-through are essential.
• Strong accuracy when handling financial records, invoices, and payments
• Able to spot discrepancies, unusual activity, or potential risks
• High level of integrity and confidentiality
• Strong written communication skills
• Willing and able to follow up persistently when information or action is needed
• Brings recommendations and proposed solutions, not only problems

HOURS & AVAILABILITY This is a part-time, long-term role with flexible hours