Contract Project Coordinator

New Opportunity! Woven Health Collective is a healthcare marketing, strategy, and science communications company, dedicated to revolutionizing healthcare through innovative solutions and collaborative partnerships. Our unwavering commitment to empathy and collaboration ensures that both our team and clients experience a rewarding journey, where innovation not only advances healthcare but also enriches lives. At Woven Health Collective, you will be empowered to bring your authentic self to work and unlock your full potential. Come join our growing team!

This is a 3-4 month Contract position

* Job Summary The Contract Project Coordinator is someone with about a year of experience and a support-focused role designed for someone who is eager to continue to learn agency operations and gain hands-on experience in project coordination. The Project Coordinator will work closely under the guidance of senior team members to ensure smooth execution of daily tasks, accurate tracking of deliverables, and reliable administrative support. Job Responsibilities and Skills

• Provide day-to-day project support under senior oversight
• Maintain timelines and task updates in Workfront, ensuring accuracy and consistency
• Route deliverables for internal review through ProofHQ
• Schedule internal meetings, capture notes, and distribute clear recaps and follow-ups
• Organize and manage folder structures, maintain version control, and archive files
• Share timely reminders and updates with internal teams to keep workflows on track
• Enter project data, job codes, and support timesheet monitoring
• Flag potential project issues to senior team members (without owning resolution)
• Ensure compliance with established processes, tools, and workflows

Minimum Qualifications

• Undergraduate degree in Business, Communications, or related field
• Advertising agency experience is required
• Launch experience is required
• Strong organization, time management, multi-tasking, and problem-solving skills
• Detail-oriented, thorough, and accurate
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook), Zoom, MS Teams
• Experience collaborating and communicating with cross-functional teams
• Ability to be effective in remote work via Zoom etc. with internal teammates, stakeholders, clients, etc.
• Great communicator and leader; and able to build rapport with people quickly and easily
• Strong time management skills
• Ability to work independently and in a team environment
• Ability to prioritize and consistently handle multiple tasks across multiple clients and teams
• Ability to handle changing priorities while meeting deadlines
• Willingness and ability to learn
• Ability to keep a cool head and positive attitude when executing tasks across accounts

Disclaimer Woven Health Collective provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.