Digitization Archivist

Reporting to the Librarian, the Digitization Archivist will be responsible for implementing digitization services and managing resources that support the current and future needs of our team and community. The Digitization Archivist will support the Librarian in key areas of digitization project management, data preservation, workflow strategy, and design and launch of the Catalog Records Manager. Responsibilities include internal image request, and external rights and reproductions requests, maintaining local server and cloud-based backup repositories, and uploads to our Online Archive. The Digitization Archivist will keep informed of current developments within the field and participate in professional associations locally, nationally and internationally. This role will lead the digitization studio at Letterform Archive, have one internal report (Digitization Associate), and manage relationships with outside vendors. This is a full-time, onsite position based in San Francisco, with 1-2 work from home days per week. About Letterform Archive Based in San Francisco, Letterform Archive is a nonprofit center for inspiration, education, publishing, and community. As a library and museum we offer radical access to a collection of over 100,000 items related to calligraphy, lettering, typography, and graphic design. Description Digitization Archivist Reporting to the Librarian, the Digitization Archivist will be responsible for implementing digitization services and managing resources that support the current and future needs of our team and community. The Digitization Archivist will support the Librarian in key areas of digitization project management, data preservation, workflow strategy, and design and launch of the Catalog Records Manager. Responsibilities include internal image request, and external rights and reproductions requests, maintaining local server and cloud-based backup repositories, and uploads to our Online Archive. The Digitization Archivist will keep informed of current developments within the field and participate in professional associations locally, nationally and internationally. This role will lead the digitization studio at Letterform Archive, have one internal report (Digitization Associate), and manage relationships with outside vendors. This is a full-time, onsite position based in San Francisco, with some hybrid flexibility as agreed on with your manager. About Letterform Archive Letterform Archive is a nonprofit center for design inspiration, education, and community. We offer hands-on access to a curated collection of more than 100,000 items related to lettering, typography, calligraphy, and graphic design. Every year, we welcome thousands of visitors from across the world, including students, practitioners, and design admirers from every creative background. Learn more. In addition to hosting visits and public events, the Archive serves a global community through social media, web content featuring state-of-the-art photography, and a book program that draws from the collection as well as publishes new work from its contributors. We offer courses and workshops in type design, calligraphy, and typography. We also curate exhibitions for our gallery in San Francisco and organize lectures by visiting artists and designers. Primary Responsibilities Digitization EST. TIME ALLOCATION: 30% Support photography needs of the organization with work primarily divided between systematic digitization of the collection and production photography for the publishing program. Tasks include capture, image post-processing, occasional retouching, file preparation and management, and quality control of completed work. Manage projects, optimize workflows for efficiency and ensure photography adheres to federal digital preservation standards and best practices. Record and maintain capture counts. Lead digital asset management and preservation initiatives. Troubleshoot digitization components and coordinate with external vendors. Rights and Reproductions EST. TIME ALLOCATION: 30% Communicate with external requestors regarding image file needs, including fielding and clarifying requests, flagging rights issues, providing introductory copyright resources, and connecting rights holders to requestors when appropriate. Prepare and finalize image use agreements and invoices for each request. Manage agreement language, fee schedule, and image rights and reproductions request page on the Archive’s website. Flag issues related to unauthorized use of Archive images and work with Executive Director, Librarian and legal counsel to resolve. Discovery and Access EST. TIME ALLOCATION: 15% Manage image requests