Event Project Manager, Life Sciences
Job Description:
- Lead and execute end-to-end congress and life sciences event projects both onsite and remote
- Independently build, configure and launch web and mobile event apps using Backstage (Life Science and Congress events)
- Professionally manage customers and senior stakeholders across the project lifecycle
- Coordinate closely with congress organisers, vendors, internal departments and customers for seamless event execution
- Perform onsite responsibilities: iPad sign-in, lead scanning, appointments module setup/management, and training staff
- Ensure speakers are briefed and prepared for webinars, virtual sessions, or onsite presentations
- Oversee all event operations to ensure flawless delivery for virtual and face-to-face projects
- Deliver post-event communications, analyze event data, and provide reports, dashboards and recommendations to customers
- Work closely with Congress Lead; report to VP Professional Services and contribute to product and service development
Requirements:
- 2+ years prior experience in congress engagement and life sciences event planning and execution
- Experience with KOLs mapping, engagement and appointment management
- Thorough understanding of event approval workflows (Commercial, Medical, Legal Review) and regulatory requirements
- Experience in onsite business suite management and ancillary meetings planning in life sciences
- Ability to independently build, configure and launch web and mobile native event apps using Backstage
- Experience professionally managing customers and senior stakeholders with clear, timely communications
- Experience coordinating with congress organisers, vendors, internal departments, and customers
- Onsite operational skills: iPad sign-in, lead scanning, setup and management of appointments module
- Experience training field sales teams, booth staff, agencies and customers on onsite modules
- Experience ensuring speakers are briefed and managing event operations for virtual and face-to-face projects
- Post-event: handle communications, analyze event data, and deliver reports, dashboards and recommendations
- Technical proficiency with Excel, Veeva CRM, Veeva Link, Cvent, and SpotMe/Onomi
- Ability to escalate appropriately and navigate pharma decision-making and compliance vs. business needs
- Willingness to travel ~40%, out-of-hours availability and weekend work
Benefits:
- SpotMe Academy training and certification for Backstage
- Professional development and product training
- Frequent travel opportunities (approx. 40% travel for onsite events)
- Opportunity to influence product development and service offerings
- Cross-functional collaboration with services, implementation, product and sales teams