Executive Assistant and HR Coordinator

Executive Assistant and HR Coordinator Remote Position | Candidates should live in the Inland Empire, CA On Duty Health is a growing occupational health company providing onsite wellness and medical screening services for firefighters, law enforcement, and other public safety agencies across multiple states. We are seeking an Executive Assistant & HR Coordinator to support executive leadership, assist with HR and operational coordination, and help bring organization and consistency to a fast-moving remote company. This role is ideal for someone who is highly organized, proactive, emotionally steady, and enjoys helping teams and systems run smoothly behind the scenes. While this is a remote position, strong preference will be given to candidates located in the Inland Empire region of Southern California or the Dallas–Fort Worth area of Texas. Key Responsibilities and Executive Support

• Manage calendars, meetings, and scheduling coordination
• Track leadership action items and follow-up tasks
• Assist with travel coordination and administrative support
• Help organize operational documents, SOPs, and internal resources
• Draft and coordinate internal communications

HR and People Operations Support

• Coordinate onboarding and offboarding processes
• Maintain employee files and documentation
• Track trainings, certifications, and policy acknowledgements
• Assist with recruiting coordination and interview scheduling
• Support benefits and HR administrative processes

Operational Coordination

• Help improve communication flow across departments
• Assist with process documentation and organization
• Support project coordination and follow-through
• Help identify opportunities to improve efficiency and consistency

Qualifications

• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and discretion
• Strong attention to detail and follow-through
• Comfortable working independently in a remote setting
• Experience supporting executives, HR functions, operations, or project coordination preferred
• Proficiency with Microsoft Office, Teams, and cloud-based systems preferred

What We’re Looking For We are looking for someone who is:

• proactive rather than reactive
• solutions-oriented
• calm under pressure
• highly dependable
• adaptable and collaborative
• professional and kind in communication
• comfortable helping create structure within a growing company

Experience in healthcare, occupational health, remote operations, or public safety environments is a plus, but not required. Salary range expected to be approximately $65,000–$85,000 depending on experience and qualifications. To apply, please submit your resume along with a brief introduction explaining why you feel you would be a good fit for this role.