Executive Operations Coordinator, Office of the CEO
MatX is building cutting-edge AI infrastructure at the intersection of hardware and software, on a mission to make the world's best AI models run as efficiently as possible. The Executive Operations Coordinator will support the CEO and Chief of Staff by managing the CEO's calendar, communications, and operational tasks, ensuring the office runs smoothly and efficiently.
Responsibilities
- You own the CEO's schedule and use it to strategically spend his time
- You'll handle and prioritize incoming emails, take notes and send action items to other team members, and work with the CEO to figure out what type of follow-up works best
- You'll prepare agendas, coordinate logistics, and own the follow-up
- You'll support execution: tracking deliverables, coordinating across teams, flagging when something's slipping, and keeping the machinery running once the strategy is set
- Occasionally you'll book a dinner reservation, coordinate a personal appointment, or handle something that doesn't fit neatly into a work category
- Discretion is a baseline requirement
Skills
- Bachelor's degree equivalent or 1–3 years of professional experience
- Time spent in a startup-like environment at a tech company or similar
- Strong critical thinking to quickly synthesize information and challenge assumptions
- Comfort with ambiguity
- Ability to influence cross-functional stakeholders and drive outcomes without direct authority
- Based in or willing to relocate to the Bay Area
- Discretion is a baseline requirement
- You have a bias toward action
- You're a fast pattern-matcher and an active listener
- You're low-ego
- You like working on a team
- You like taking things from chaos to calm
Benefits
- A Stake in our success A flexible cash equity compensation mix that fits your needs
- Health & WellnessCompany subsidized Health, Dental, Vision, and Life insurance; Pre-tax Health Savings Accounts with generous company contribution (even if you don’t)
- Time To Recharge4 weeks paid time off (accrued), 12 company holidays, and 3 weeks remote/flexible work per year
- Support to Parents