Finance and Admin Coordinator
Sony Music Entertainment is a leading company in the music industry, renowned for its innovative contributions to music history. They are seeking a highly motivated Finance & Admin Coordinator to support their growing team by managing administrative tasks, finance-related duties, and logistical coordination for executives.
Responsibilities
- Basic finance-related tasks, including:
- Entering bills
- Light bookkeeping duties
- Finance data entry
- Manage calendars, day-to-day scheduling, and other logistics for Black Ink executives
- Act as initial point of contact for new outreach/communications
- Create and edit documents, reports, pitch decks, and presentations
- Generate meeting agendas and maintain detailed meeting minutes/notes
- Draft contracts, SOWs, and other agreements, with guidance from CFO & COO
- Organize and manage digital filing systems
- Assist clients with basic needs, general customer service
- Basic project management
- Data entry
- Conduct research; compile and summarize information
- Coordinate/book travel/accommodations for Black Ink staff
- Other duties as assigned
Skills
- Proven experience as a finance or administrative assistant, ideally in the live entertainment industry
- Knowledge of office management systems and procedures
- Positive attitude and ability to interact comfortably and effectively with other team members at all levels including senior management as well as external partners and clients
- Ability to maintain highly confidential information
- Ability to work independently and with minimal supervision
- Ability to keep calm under pressure, while prioritizing effectively and following through on all assignments
- Demonstrated organizational and interpersonal skills
- Astute attention to detail
- Excellent written and verbal communication skills
- Self-motivated, proactive, and resourceful
- Problem-solving and critical thinking skills
- Ability to work on multiple projects and produce high-quality work under tight schedules
- Passion for and knowledge of live events
- Willingness to work flexible hours
- Proficiency in MacOS
- Proficiency in Microsoft Office (Excel in particular), OneDrive, Box
- Bachelor's Degree preferred
- Additional software skills a plus (Quickbooks Online, Adobe Creative Suite, Premiere, etc.)
Benefits
- An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
- Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
- Investment in your professional growth and development enabling you to thrive in our vibrant community.
- Time off for a winter recess
- You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
- A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
- The space to accelerate progress, positively disrupt, and create what happens next
Company Overview
Company H1B Sponsorship