[Hiring] HR Coordinator @Aston Carter

Job Title: HR CoordinatorJob Description We are seeking an organized, people-first HR Coordinator to enhance our recruiting operations and candidate experience. This role involves sourcing talent, conducting initial phone screens, coordinating onsite interviews, and maintaining the applicant tracking system with accurate data. This position is a 2 to 3 month contract with the first week of training conducted in-person in Ashland City, TN, followed by a fully remote setup with occasional onsite days.

Responsibilities

• Proactively source candidates through job boards, LinkedIn, referrals, and community networks.
• Refresh job postings to ensure they reflect current requirements and branding.
• Track candidate outreach and follow-ups.
• Conduct structured phone screens to assess qualifications, interest, compensation parameters, and start availability.
• Summarize phone screens with clear, objective notes and next-step recommendations.
• Provide timely updates to candidates and set expectations for process steps and timelines.
• Coordinate onsite interviews, including room scheduling, agendas, interviewer packets, and candidate logistics.
• Confirm interview availability, send calendar invites, and share preparation materials.
• Collect interviewer feedback promptly and facilitate debrief meetings for next-step alignment.
• Create and maintain requisitions; update candidate statuses, dispositions, and interview results in the ATS (UKG).
• Ensure data integrity by auditing job codes, workflows, and compliance fields weekly.
• Generate simple activity reports and flag bottlenecks.
• Support pre-employment steps such as background checks, reference verification, I-9 scheduling, and start-date confirmations.
• Collaborate closely with HR, hiring managers, and recruiters to keep priorities visible and timelines on track.

Essential Skills

• 1-3 years of experience in HR, talent acquisition, or recruiting coordination.
• Hands-on experience with ATK (UKG) or other ATS systems like iCIMS, Workday, Greenhouse.
• Confident phone presence and comfortable conducting structured screens.
• Excellent organizational skills and ability to manage multiple requisitions, schedules, and stakeholders.
• Strong written communication skills and proficiency in Microsoft Outlook, Excel, and Teams.

Additional Skills & Qualifications

• Experience coordinating high-volume interview days or onsite panels.
• Familiarity with HR compliance steps such as EEO, background checks, and I-9 scheduling.
• Basic reporting skills in Excel for activity metrics such as submittals per week, interview-to-offer ratios, and time-to-stage.

Work Environment

The work environment includes the first week of training conducted in-person in Ashland City, TN, followed by a fully remote setup. Occasional onsite days may be required. Job Type & Location This is a Contract position based out of Ashland City, TN. Pay and Benefits The pay range for this position is $28.84 - $31.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Jan 22, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.