Office and Administrative Assistant
Supergoop! is a company dedicated to changing the way the world thinks about sunscreen, committed to creating feel-good sunscreen. They are seeking an organized and resourceful Office and Administrative Assistant to manage office operations, provide administrative support to leadership, and enhance the guest experience.
Responsibilities
- Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
- Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
- Place and track orders; restock and organize supplies as needed
- Coordinate with vendors for office services, maintenance, and deliveries
- Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
- Identify opportunities to improve office systems and processes
- Serve as the first point of contact for all visitors, couriers, and guests — setting a warm, professional tone from the moment they walk in
- Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
- Manage incoming and outgoing mail and packages, including logging and routing as needed
- Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
- Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)
- Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
- Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
- Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
- Support ad hoc administrative tasks and special projects as assigned
- Handle sensitive information with a high degree of professionalism and discretion
Skills
- 1–3 years of experience in an office coordinator, administrative assistant, or receptionist role
- Exceptional organizational skills with strong attention to detail
- Strong written and verbal communication skills; professional and personable in all interactions
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
- Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
- Proactive mindset — you anticipate needs and act without always being asked
- Discretion and good judgment when handling confidential information
- Experience supporting C-suite or senior executives
- Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
- Background in consumer goods, beauty, retail, or a similarly dynamic industry
- A genuine passion for wellness, beauty, or the Supergoop! brand
Benefits
- Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
- Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
- Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
- Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
- Company-paid life insurance, accidental death & dismemberment (AD&D), and short- and long-term disability coverage.
- Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
- Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday’s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
- 401(k) retirement savings plan with company match.
- Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
- Hybrid work environment in bright and sunny offices in New York City
- Comprehensive Health Benefits
- Generous Paid Time Off Policy
- 401k with Company Match
- Product Discounts
- Employee Referral Program
- Company and Team Off-Sites
Company Overview