Part-Time Business & Personal Assistant (Remote)

Part-Time Business & Personal Assistant (Remote) I’m seeking a highly organized, proactive, and discreet Part-Time Business & Personal Assistant to support a busy professional with a mix of personal logistics, seasonal business operations for an MBA admissions coaching practice, and occasional research-based special projects. This is a high-trust, flexible role for someone who is dependable, resourceful, and able to work independently. The right person will help manage scheduling, intake, templates, deadline tracking, invoicing, travel, and personal logistics, while also helping create structure and reduce administrative friction across both business and personal life. The principal works full-time and runs a boutique MBA admissions coaching practice on the side. The workload for the coaching business varies throughout the year: summer and fall are typically busier due to applicant support and admissions deadlines, while winter and spring are more focused on templates, systems, organization, and ongoing administrative support. This role is ideal for someone who enjoys variety, can shift between recurring support and project-based work, and takes pride in being calm, thoughtful, and highly reliable.

Responsibilities

Business support Manage scheduling for client calls, consultations, and follow-ups Support intake and onboarding for new MBA coaching applicants Build and maintain intake forms, call templates, feedback forms, trackers, and other repeatable systems Track applicant deadlines and help ensure follow-through across the admissions process Create and maintain school profiles and starter materials for applicants Help source prospective applicant pools through research and pipeline organization Process invoices, track payments, and support administrative follow-up Keep business tasks, timelines, and next steps organized Personal support Manage personal calendar logistics Coordinate personal travel, including flights, hotels, and itinerary changes Schedule personal appointments and help manage day-to-day logistics Track reminders, follow-ups, and recurring personal tasks Help reduce day-to-day friction by staying ahead of open loops and logistics Special projects Conduct research related to personal investing goals Support research into small business acquisition opportunities Organize findings and present information clearly and succinctly Assist with other administrative or research-driven projects as priorities evolve Ideal Candidate You are: exceptionally organized and detail-oriented highly dependable and strong on follow-through comfortable working independently with minimal hand-holding proactive and able to anticipate needs calm and flexible when priorities shift comfortable managing both personal and business-related administrative support a strong written communicator tech-savvy and comfortable with calendars, spreadsheets, forms, invoicing tools, and project trackers trustworthy, discreet, and professional Preferred Experience Experience supporting a founder, consultant, coach, or small business owner Background in operations, executive assistance, personal assistance, client support, project coordination, or similar roles Experience building templates, trackers, forms, or internal systems Strong administrative and organizational skills Comfort with research and synthesizing information clearly Familiarity with higher education, admissions, coaching, or professional services is a plus Role Details Remote Principal is based in Boston Candidates in the U.S. or internationally will be considered Some overlap with U.S. East Coast hours is preferred Part-time / fractional Workload varies by season: Summer/Fall: busier due to applicant support and admissions deadlines Winter/Spring: lighter, with more focus on systems, templates, organization, and admin support Compensation is competitive and commensurate with experience, location, responsiveness, and level of ownership.