Part-time Marketing & Executive Assistant | Remote | PH Based | Working Pacific timezone
What to ExpectHours:15–20 hours per week to start. Fully remote. Working Pacific time. Rate: $7-9 USD per hour. Schedule: Flexible, with consistent availability and responsiveness expected Tools you'll use:Claude (Client Concierge), Flodesk, Google Drive, Meta Business Suite, TikTok, Canva, Zencastr, and more Growth: This role has real room to grow as the business grows — your initiative and ownership will be noticed and rewarded
About the Role
Nadege is a thought leader, author, and podcast personality building something meaningful — and she needs a sharp, creative, and deeply capable right hand to help her do it. This isn't a "just answer emails" kind of role. You'll be stepping into a dynamic position that blends executive support, marketing strategy, content creation, and client care. You'll work inside a business that lives at the intersection of personal growth, visibility, and impact — and you'll be expected to show up as a true team member, not just a task-completer. If you're someone who gets excited about AI tools, has a natural eye for elegant design, and loves bringing order to creative chaos, this role was built for you. What You'll Be Doing Executive & Admin SupportManaging Nadege's inbox and responding to emails using a custom AI-powered Client Concierge built on Claude Handling calendar management — scheduling sessions, evaluating podcast guesting invitations, managing reschedules, and blocking time for travel and events Researching incoming podcast invites to assess fit and confirm recording availability Responding to client texts and inquiries using the Client Concierge tool to keep communication flowing without overwhelming Nadege Auditing welcome email sequences and automations to ensure all offers and messaging are current Proposing and building a more robust project management system (currently run through shared Google Docs) Systems & Backend OrganizationOrganizing and maintaining the back-end of key platforms: Flodesk, Google Drive, Meta Business Suite, and TikTok Creating, documenting, and improving internal systems so the business runs smoothly even when Nadege is heads-down Marketing & ContentScheduling Instagram content and following through on publishing Writing captions and content for Instagram, YouTube, podcast episodes (Apple, Zencastr, Spotify), and email newsletters Brainstorming and generating fresh content ideas for the newsletter and social platforms Pulling and interpreting data analytics across social media platforms and book sales — and actually advising on what to do with that data Supporting ads strategy and implementation Promoting events, online courses, and books across all social platforms and the newsletter Creating launch plans, timelines, and full marketing strategies for new offers and campaigns Designing graphics and creating polished visual content in Canva Researching speaking and attendance opportunities for Nadege — prioritizing local/drivable events from Los Angeles, with secondary interest in New York, Chicago, Texas (SXSW), Paris, and Europe
What We're Looking For
Non-Negotiables:You have a genuine eye for design — elegance, creativity, and aesthetic intentionality matter to you You are excited about AI and already proficient in using it as a real work tool You are highly communicative — proactive, clear, and consistent You are not intimidated by the nature of Nadege's work; you ask questions, brainstorm freely, and engage with curiosity You are excellent at time and project management — you follow through without being chased You are resourceful — you figure things out before asking, and you bring solutions You are comfortable being visible as part of the team, including having your camera on during Zoom calls and masterclasses Preferred (but not required):Non-religious background or orientation If you're a creative, systems-minded, AI-savvy assistant who wants to be genuinely embedded in a brand doing meaningful work — we'd love to hear from you. Apply and tell us a little about yourself and why this role feels like a fit.