Purchasing Supervisor

The Agency Administration department of the North Central Texas Council of Governments (NCTCOG) is seeking a Purchasing Supervisor. This position serves in a coordination, facilitation, and customer service–oriented role, working closely with departments, leadership, and internal partners to support compliant, efficient, and responsive procurement processes. The Purchasing Supervisor acts as a central resource and coordinator, helping departments navigate procurement requirements, tools, and workflows. A significant focus of this role is the coordination and administration of the agency’s e-procurement and Contract Lifecycle Management (CLM) systems, including workflow coordination, permissions management, and user support. The position also requires a strong working knowledge of federal, state, and grant-funded procurement requirements, along with the ability to think creatively and collaboratively to help departments address procurement challenges within allowable frameworks. Success in this role depends on strong interpersonal skills, a service mindset, and the ability to work effectively with individuals across the agency who bring varied priorities, perspectives, and communication styles. Other responsibilities include: Coordinates and facilitates the purchase of goods, services, supplies, and equipment in accordance with established policies, procedures, and applicable federal, state, and local regulations Applies and provides guidance on federal, state, and grant-funded procurement rules and regulations (including Uniform Guidance requirements), helping departments navigate compliance while supporting operational and programmatic needs Assists departments with procurement processes by preparing, reviewing, tracking, and expediting purchase orders, with attention to applicable regulatory and grant requirements; maintains appropriate purchasing documentation and records Supports the development and preparation of bid specifications and procurement documents; assists with coordinating solicitations, vendor communications, response tracking, and maintenance of procurement files Provides customer-focused guidance and support to departments throughout the procurement lifecycle, helping ensure clarity, consistency, and timely resolution of questions Coordinates and administers the agency’s e-procurement and CLM platforms, including workflow configuration, permissions management, system support, and ongoing user assistance Coordinates and oversees the agency’s Purchasing Card (P-Card) program, including policy support, transaction review, compliance monitoring, reconciliation coordination, user assistance, and continuous process improvement Serves as a resource to departments on appropriate use of purchasing cards versus other procurement methods to promote efficiency, accountability, and compliance Supports departments in problem-solving procurement challenges, bringing a flexible, creative, and solutions-oriented approach within established regulatory frameworks Coordinates project timelines and provides updates to management using tools such as SharePoint and Microsoft Office applications Assists with the development, documentation, and maintenance of purchasing policies and procedures in coordination with management, regulatory requirements, and departmental needs Coordinates and supports training and outreach related to procurement processes, tools, systems, and best practices Provides functional guidance and support to assigned purchasing staff, including onboarding assistance, training, workload coordination, and performance feedback, in alignment with department leadership Supports shared services and cooperative initiatives by assisting with outreach, implementation coordination, and ongoing program support Serves as a collaborative point of contact for procurement-related inquiries across the agency.