Real estate compliance & transaction coordinator

What You’ll Own

• Drive residential real estate deals from kickoff to closing and beyond
• Keep every file audit-ready, deadline-safe, and friction-free
• Be the control tower that keeps agents, lenders, and title partners aligned
• Turn moving parts into a clean, predictable pipeline

Deal Execution

• Launch new files, set up workflows, and maintain pristine digital records
• Juggle a high-volume pipeline without dropping a single thread
• Standardize file structure and ensure every document lands where it should

Quality & Compliance

• Scrutinize agreements, disclosures, and addenda for accuracy and completeness
• Validate signatures, dates, and required forms before they become problems
• Close gaps fast—chase missing items and correct errors with urgency
• Keep each file aligned to internal checklists and audit standards

Timeline Control

• Map and monitor key milestones: inspections, financing, appraisal, closing
• Send nudges before things slip—not after
• Flag risks early and escalate anything that could derail timelines

Stakeholder Sync

• Coordinate daily with agents, lenders, title/escrow, and internal teams
• Share crisp status updates and next actions—no guesswork, no noise
• Clear conditions quickly so deals keep moving

Close-Out Discipline

• Run a final pre-close sweep to ensure zero loose ends
• Package and archive completed files to meet compliance requirements
• Maintain clean records for easy retrieval and audits

Must-Haves

• 1–3+ years supporting real estate transactions, compliance, or similar operations
• Obsessive attention to detail—you catch what others miss
• Clear, professional English communication (written and verbal)
• Proven ability to manage volume and hit deadlines without chaos
• Strong organization and follow-through—you finish what you start

Nice-to-Haves

• Hands-on experience with tools like Dotloop, SkySlope, or equivalent systems
• Working knowledge of U.S. real estate paperwork and closing flow
• Experience supporting U.S.-based agents or brokerages remotely

Setup & Tools

• Stable high-speed internet and a distraction-free workspace
• Comfort with Google Workspace or Microsoft Office
• Ability to learn new systems quickly and keep processes tidy