Real Estate Executive Assistant
Bilingual Real Estate Executive Assistant (Remote) Location: Remote Salary: USD 1,500 + Performance Bonuses Benefits: 10 days PTO, Annual Appraisal, Career Growth Opportunities, Healthcare Benefits Schedule: U.S. Hours
About the Role
SmartScale360 is looking for a highly organized and proactive Bilingual Real Estate Executive Assistant to support real estate executives with administrative, operational, and client-facing responsibilities. This role requires fluency in English and Spanish and involves managing calendars, communications, transactions, documentation, and day-to-day business operations to ensure seamless support for a fast-paced real estate business. Key Responsibilities: Manage executive calendars, appointments, scheduling, and daily priorities Handle email correspondence, phone calls, and client communications in both English and Spanish Coordinate real estate transactions, contracts, disclosures, and documentation Maintain CRM records, databases, and lead tracking systems Assist with listing management, marketing coordination, and property-related administrative tasks Coordinate with clients, agents, lenders, title companies, and other stakeholders Prepare reports, presentations, and business documents as needed Support operational projects and ensure timely completion of tasks and deadlines Tools & Systems: CRM platforms (e.g., Follow Up Boss, Salesforce, HubSpot, KVCORE, or similar) Transaction management systems (e.g., Dotloop, SkySlope, DocuSign) Communication tools (e.g., Slack, Zoom, Google Workspace, Microsoft Office) Real estate listing platforms and MLS systems Project management tools (e.g., Asana, Trello, Monday.com, ClickUp) Ideal Candidate: Fluent in English and Spanish (written and verbal) Highly organized, proactive, and detail-oriented Strong communication and client service skills Experience supporting real estate professionals or executives Comfortable managing multiple priorities in a fast-paced environment Tech-savvy and able to learn new systems quickly
Required Qualifications
Proven experience as an Executive Assistant, Virtual Assistant, Real Estate Assistant, or similar support role Fluency in both English and Spanish with excellent verbal and written communication skills Experience managing calendars, scheduling, and executive-level administrative support Experience working with CRM systems and business software Strong organizational skills with the ability to multitask and meet deadlines Proficiency in Google Workspace or Microsoft Office Suite High attention to detail and accuracy in handling documentation Reliable remote work setup with strong internet connection
Nice to Have
Experience supporting U.S.-based real estate agents, brokers, or investors Knowledge of real estate transactions, contracts, and compliance processes Experience with MLS platforms, Dotloop, SkySlope, or similar systems Background in lead management, marketing coordination, or client relations Experience handling bilingual customer service or sales support Work-From-Home Requirements: Device: Intel i5 + 8 GB RAM minimum 100 Mbps internet Backup device, internet, and power supply Why Join SmartScale360? Join a supportive team, grow your career, and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!