[Remote] Accounts Payable Coordinator

Note: The job is a remote job and is open to candidates in USA. dancker is a leading interior solutions provider that partners with clients to create inspiring spaces. They are seeking a detail-oriented Accounts Payable Coordinator to support the day-to-day accounts payable functions, ensuring accurate processing of invoices, payments, and vendor records while maintaining compliance with company procedures.

Responsibilities

• Process vendor invoices, expense reports, and payment requests accurately and in a timely manner
• Match invoices to purchase orders and receiving documentation through the 3-way match process
• Ensure proper coding and approval of invoices in accordance with company policies and financial controls
• Prepare and process weekly payment runs, including ACH, check, and wire payments
• Resolve invoice discrepancies, pricing issues, payment variances, and outstanding vendor items
• Maintain and update vendor master data, including W-9s, banking information, and required documentation
• Respond to vendor inquiries and support timely resolution of payment or documentation questions
• Assist with onboarding new vendors and ensuring proper setup in company systems
• Reconcile vendor statements, monitor open payables, and support timely payment activity
• Support month-end close by ensuring invoices are recorded properly and documentation is complete
• Assist in preparing A/P aging reports, payment forecasts, and updates for finance leadership
• Provide documentation and support for audits, internal reviews, and process improvement efforts

Skills

• Detail-oriented and organized
• Ability to process vendor invoices, expense reports, and payment requests accurately and in a timely manner
• Ability to match invoices to purchase orders and receiving documentation through the 3-way match process
• Ensure proper coding and approval of invoices in accordance with company policies and financial controls
• Prepare and process weekly payment runs, including ACH, check, and wire payments
• Resolve invoice discrepancies, pricing issues, payment variances, and outstanding vendor items
• Maintain and update vendor master data, including W-9s, banking information, and required documentation
• Respond to vendor inquiries and support timely resolution of payment or documentation questions
• Assist with onboarding new vendors and ensuring proper setup in company systems
• Reconcile vendor statements, monitor open payables, and support timely payment activity
• Support month-end close by ensuring invoices are recorded properly and documentation is complete
• Assist in preparing A/P aging reports, payment forecasts, and updates for finance leadership
• Provide documentation and support for audits, internal reviews, and process improvement efforts
• Strong attention to detail, accuracy, and follow-through
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Effective communication and problem-solving skills when working with vendors and internal teams
• Ability to work collaboratively in a fast-paced finance environment with a high degree of professionalism and accountability
• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• 2-4 years of accounts payable, billing, or general accounting experience
• Experience working in ERP or accounting systems, with proficiency in Microsoft Excel
• Basic understanding of accounts payable processes, invoice processing, payment runs, vendor management, and reconciliations

Company Overview