[Remote] Law Office Manager & Administrator (Part-Time, Remote)

Note: The job is a remote job and is open to candidates in USA. The Mom Project is representing a boutique law firm in New York City, seeking a part-time, remote Law Office Manager & Administrator. This role involves assisting with the day-to-day operations of the firm, focusing on client communications, onboarding, billing, and calendar management to ensure smooth workflow and administrative support.

Responsibilities

• Monitor and manage incoming firm emails
• Respond to and triage client enquiries, including acknowledging receipt, gathering basic information, and directing matters appropriately
• Prepare and send routine and light client correspondence using firm templates and guidance
• Maintain a professional and consistent tone in all client communications
• Assist with onboarding new clients, including issuing engagement letters and required documentation
• Track the return of onboarding materials and follow up with clients as needed
• Ensure client records are set up and maintained accurately
• Prepare and issue invoices in line with firm processes
• Maintain accurate billing and invoicing records
• Support follow-up on outstanding invoices as directed by the Managing Partner
• Manage the Managing Partner’s calendar, including scheduling meetings, calls, and key dates
• Record deadlines and follow-Flexara and flag any scheduling conflicts promptly
• Keep the Managing Partner informed of completed tasks, outstanding items, and upcoming deadlines
• Prepare basic administrative or operational reports when requested
• Assist with ad hoc administrative tasks as required
• Acknowledge incoming emails and client enquiries within one business day
• Complete routine administrative tasks (including onboarding steps, invoicing, and calendar updates) within agreed timeframes, generally within 1–2 business days
• Prioritize urgent or time-sensitive matters as directed by the Managing Partner
• Communicate early if workloads or timing constraints may impact delivery
• Provide brief updates on progress, outstanding tasks, and any issues requiring input or clarification Skills
• Strong written communication skills
• Good attention to detail and accuracy
• Ability to manage multiple tasks and work to deadlines in a remote environment
• Confidence using email, calendar systems, invoicing software, and document management systems
• High level of discretion and respect for confidentiality
• Previous experience in legal administration highly preferred Company Overview
• The Mom Project is a digital talent marketplace helping women remain active in the workforce. It was founded in 2016, and is headquartered in Chicago, Illinois, USA, with a workforce of 51-200 employees. Its website is