Scheduling Coordinator (Remote)

Summary

Think Tank PR & Marketing is a full-service public relations, marketing, branding, and digital media agency dedicated to helping businesses build strong brands and achieve measurable growth. Our team collaborates across creative, strategic, and digital disciplines to deliver innovative solutions and exceptional client experiences. Think Tank PR & Marketing is seeking a highly organized and detail-oriented Scheduling Coordinator to manage calendars, coordinate appointments, and ensure efficient scheduling of meetings, projects, and business activities across the organization. The ideal candidate will possess strong communication skills, exceptional organizational abilities, and the ability to manage multiple priorities in a fast-paced remote environment.

Key Responsibilities

• Coordinate and manage schedules, appointments, meetings, and events for executives and team members.
• Maintain and update calendars to ensure efficient time management and resource allocation.
• Schedule client meetings, conference calls, virtual meetings, and internal team sessions.
• Confirm appointments and communicate scheduling updates to all relevant parties.
• Resolve scheduling conflicts and proactively identify potential calendar issues.
• Coordinate meeting logistics, including invitations, agendas, virtual meeting links, and supporting materials.
• Monitor scheduling requests and respond promptly to inquiries.
• Maintain accurate scheduling records and documentation.
• Collaborate with internal departments to support project timelines and resource planning.
• Assist with travel scheduling and itinerary coordination when required.
• Generate scheduling reports and provide updates to management as needed.
• Support onboarding scheduling, training sessions, interviews, and company events.
• Perform administrative and clerical duties related to scheduling operations.
• Assist with special projects and additional administrative tasks as assigned.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of experience in scheduling, administrative support, customer service, coordination, or a related role.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Experience using calendar management and scheduling platforms such as Microsoft Outlook, Google Calendar, Calendly, or similar tools.
• Excellent verbal and written communication skills.
• Exceptional organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and customer-service-oriented mindset.
• Ability to work independently in a remote environment. Compensation & Benefits
• Competitive salary based on experience.
• Remote work flexibility.
• Paid time off and company holidays.
• Professional development and training opportunities.
• Collaborative and supportive team environment.
• Opportunities for career growth within a growing marketing and communications agency. Equal Opportunity Employer Think Tank PR & Marketing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This is a remote position.