Transaction Coordinator Assistant
Overview
Your Virtual TC is seeking a highly detail-oriented, experienced Transaction Coordinator Assistant to join our growing team. This is a fast-paced, high-volume remote position supporting California real estate transactions from contract to close. If you thrive on organization, love systems, and take pride in clean, compliant files, we would love to hear from you.
About the Role
This role focuses heavily on document management, compliance support, file organization, and broker system uploads. You will assist with transaction file support tasks while helping maintain smooth, compliant transactions in a fast-paced environment. What You’ll Be Doing
Responsibilities
- Preparing and organizing transaction documents
- Splitting and labeling transaction documents
- Sending DocuSign envelopes
- Uploading files into broker compliance systems
- Data entry into tcDocs
- Ordering NHD Reports, Wildfire Reports, and Home Warranties
- Keeping files clean, compliant, and audit-ready
Requirements (Must-Haves)
- Active real estate experience REQUIRED
- Extremely detail-oriented and organized
- Ability to work in a fast-paced, high-volume environment
- Strong time management and prioritization skills
- Professional communication skills
- Ability to work independently and follow established workflows
- Comfortable learning and navigating multiple real estate platforms
Preferred Experience (Top Priority) Candidates with experience in the following will be prioritized:
- Glide
- DocuSign
- Dropbox
- Splitting/organizing PDFs
- tcDocs
Bonus If You Have Experience With
- SkySlope
- Dotloop
- Real Smart Agent
- Transaction Manager
- Compass Business Tracker
- Paperless Pipeline
- KW Command
Highly Desired
- C.A.R. Certified Transaction Coordinator (CTC)
- CATC Professional Member (California Association of Transaction Coordinators)
Who This Role Is Perfect For
- You are extremely detail-oriented and take pride in accuracy
- You work well in a fast-paced, high-volume environment
- You enjoy organization and systems
- You take ownership of your work
- You understand California real estate transaction flow
Join us and be part of a team dedicated to excellence in real estate transactions! Pay: From $23.00 per hour Application Question(s):
- Do you have California real estate transaction experience?
- Are you available Monday – Friday during standard business hours?
Work Location: Remote