Placement Administrator

Job Description:

• Perform ongoing outreach to existing and prospective clinical sites and preceptors to identify and secure new preceptor leads.
• Log outreach activity, outcomes, and follow-up notes in the placement portal.
• Maintain organized, up-to-date outreach and placement notes across the placement portal and designated tracking spreadsheets (e.g., Google Sheets), following agreed-upon documentation standards.
• Add new site and preceptor records to the placement database and update existing records to ensure data accuracy and completeness.
• Provide administrative support for the contracts lifecycle by tracking contract status, supporting routing and execution steps, and helping ensure contracts are completed in advance of program start dates.
• Support onboarding and placement readiness by collecting, organizing, and validating required site/preceptor documents for clearance in the months leading up to placement start dates, escalating exceptions per the defined process.
• Communicate with students and clients as needed to support placement readiness, provide status updates, and route questions to the appropriate placement team member.

Requirements:

• 2+ years of administrative or coordination experience (higher ed experience preferred)
• Strong Google Workspace skills, especially Google Sheets
• Comfortable learning new tools/CRMs and following documentation processes
• Basic understanding of online program operations and clinical/field placement terminology (or the ability to learn quickly)
• Professional discretion and working knowledge of FERPA when handling sensitive student information

Benefits:

• Flexible work arrangements
• Autonomy in managing work schedule